Sample Documents

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Sample Event Invitation

(Date)

The Honorable John Doe

Pennsylvania Senate

Main Capitol

Harrisburg, PA 17120

or The Honorable Jane Doe

PA House of Representatives

Main Capitol

Harrisburg, PA 17120

Dear (Representative Doe or Senator Doe):

On behalf of the (Event sponsor or name of local event planning committee), I am writing to invite you to attend our (Legislative Breakfast/Other Event) on (time and date). This will be an excellent opportunity for you to hear from the members of our community – your constituents – about funding for public education in the 2009-2010 state budget.

The Pennsylvania General Assembly took historic action in 2008 to enact the first fair and predictable school funding formula in almost two decades, and the availability of federal stimulus dollars makes it possible for the state to maintain its commitment to a fair and permanent school funding formula and fully fund it by 2013-2014.

We all know that successful schools are vital to the health of individuals and our communities, and in tough economic times there is no better investment than in the preparation of our future workforce. With the health of our schools, students and communities all relying on adequately funded and supported schools – everyone has a stake in ensuring successful schools exist throughout Pennsylvania.

At this event, you will have the chance to visit with parents, teachers, community leaders and other education advocates who make up the Pennsylvania School Funding Campaign and can share with you their experiences about the importance of successful schools to individuals and the community.

During this event, we also would welcome your thoughts on this issue.

I will follow up with a call to your office next week to learn of your availability. In the meantime, if you have any questions, please do not hesitate to contact me. Thank you for your consideration of this invitation.

Sincerely,

(name)

(title)

Sample Media Advisory

FOR IMMEDIATE RELEASE

(Date)

For more information, contact:

(Name/phone #)

(Event sponsor or name of local event planning committee) to Host (Name of Event) in Support of Public Education Funding Reform in Pa. and (this community).

Who: More than (___) parents, teachers, community leaders and other education advocates who compose the Pennsylvania School Funding Campaign will meet with (State Representative/Senator) to show their support for public education funding in Pennsylvania. The (name of event) is being hosted by (insert host organization or committee name).

What: Advocates will discuss the importance of investing in education in tough economic times, discuss the use of federal stimulus dollars available for education, and voice their support for maintaining a commitment to the historic reforms to the state’s outdated and broken school funding formula adopted in 2008.

When: (Date and time)

Where: (Place)

Why: The purpose of the event is to support a commitment to recent public education funding reforms in Pennsylvania, discuss how the Commonwealth should most effectively use federal stimulus dollars for education, and to emphasize the importance of investing in education in tough economic times.

Successful schools have an impact not only on students and individuals, but also on the viability of communities, regions and the Commonwealth as a whole. Educators and policymakers understand what schools need in order to be successful, but the missing piece is maintaining a commitment to Pennsylvania’s new fair and predictable school funding formula and continuing to meet the state’s adequacy funding targets.

The Pennsylvania School Funding Campaign is calling on Governor Rendell and the General Assembly to use $418 million in federal stimulus dollars to increase funding for basic education over current levels in 2009-10.

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Sample Media Release

FOR IMMEDIATE RELEASE

(Date)

For more information, contact:

(Name/phone #)

(Event sponsor or name of local event planning committee) Hosts (Name of Event) in Support of Maintaining a Commitment to Public Education Funding Reform for Pa. and (this community)

(City), Pa. – A broad-based coalition of parents, teachers, school officials, business and community leaders and other education advocates who comprise the Pennsylvania School Funding Campaign met with (State Representative/State Senator) today to express their disappointment with cuts to state funding for public education in the Senate budget. Representatives of the Campaign called on their elected officials to support using $418 million in federal stimulus dollars in 2009-2010 to increase funding for basic education and maintain a commitment to fully implementing the new school funding formula adopted last year by 2013-2014. The (name of event) was hosted by the (insert host organization or committee name).

Advocates said that even in difficult economic times, our best investment to simulate the Commonwealth’s economic growth is in today’s young people in an attempt to let (State Representative/State Senator) know how important public education is to (his/her) constituents and the prosperity of the region.

“We all know that effective public schools are vital to the success of our young people, and also to the vitality of our communities,” said (name of Executive Director of Board or other Committee official). “The Senate budget plan will stall progress on the adequate and equitable school funding formula adopted last year by the Pennsylvania General Assembly.”

Nearly half of Pennsylvania’s school districts have indicated their revenues are below budget and 60% have indicated they are already tapping into reserve funds to offset deficits this year, so the Senate budget would cause school districts to raise local property taxes or cut effective programs that help students learn – or both. This is unnecessary when federal stimulus funds can be used to support public schools and sustain progress on implementing the fair and predictable funding formula adopted last year.

“We appreciate the time that (State Representative/State Senator) spent today to meet with us to learn why so many of his/her constituents support using federal stimulus funds to increase support for public education,” said _________. “We recognize the important steps that our lawmakers have taken thus far toward reforming public education funding and we look forward to taking the next steps to achieve healthy and successful public schools in every community in Pennsylvania.”

For more information, please contact ______________ at _____________.

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Sample Event Agenda

Registration and Breakfast   8:30 AM
Welcome Event Coordinator 9:00 AM
Overview Team Head 9:05 AM
Statement by prominent/community leader   9:15 AM
Testimony from parents, teachers, etc.   9:30 AM
Legislator(s) Comments Legislator(s) 9:45 AM
Q&A Audience 10:00 AM
Close/Acknowledgements Team Head 10:15 AM

Sample Event Script

  • Welcome everyone. Recognize legislators and thank them for attending your event.
  • Provide an overview of the day’s agenda. Give background and context about why the event is important.
    • An effective system of public education is essential for our students as well as the economic vitality of our communities and regions.
    • Parents, students, educators, community leaders and policy makers know what our schools need in order to be successful, but prior to 2008 the state lacked a sound system for providing the resources necessary to support the academic success of all students.
    • It is vital that the Pennsylvania General Assembly maintain its commitment to the fair and predictable school funding formula adopted last year.  Federal economic stimulus dollars can keep the state on track with meeting its adequacy funding targets for fully implementing this new formula by 2013-2014.
    • The Pennsylvania School Funding Campaign is calling on Governor Rendell and the General Assembly to use $418 million in federal stimulus funds to increase support for basic education beyond current levels.
  • Allow a prominent community leader to provide a statement about why education is important in the business/economic development/workforce development/etc. fields and to the state’s prosperity overall.
  • Give parents, teachers, and students the opportunity to discuss what their schools need to be successful (books, computers, smaller classes, more qualified teachers, advanced classes, college prep, counselors, etc).
  • Deliver the Ask:  The Pennsylvania School Funding Campaign supports maintaining state funding for basic education at 2008-2009 levels and using $418 million in federal economic stimulus funds to increase support for basic education beyond those levels.
  • Allow legislators to comment about what efforts are currently happening in the General Assembly or in his/her districts.
  • Take questions from the audience and facilitate the Q&A.

Close the event by thanking participants and legislators for attending. Provide information for follow up or next steps.

Sample Thank You Letter

(Date)

The Honorable John Doe

Pennsylvania Senate

Main Capitol

Harrisburg, PA 17120

or The Honorable Jane Doe

PA House of Representatives

Main Capitol

Harrisburg, PA 17120

Dear (Representative Doe or Senator Doe):

I want to express my sincere appreciation to you for attending the (name of event) earlier this week. It was a tremendous opportunity for us to familiarize you with efforts of the Pennsylvania School Funding Campaign and the importance of investing in public education in a tough economy.

I urge you to support maintaining state funding for basic education at current levels and using $418 million in federal economic stimulus funds to increase funding for basic education in FY 2009-2010. This not only will allow the Commonwealth to stay on schedule with fully implementing the fair and predictable school funding formula adopted last year, but will reduce pressure on school districts to increase local property taxes and cut important programs for students.

I look forward to working with you in the future as we continue our efforts to ensure that every student in Pennsylvania has access to a high quality education. Please do not hesitate to call me if you have any questions or concerns relating public education funding in the Commonwealth.

Sincerely,

(name)

(title)

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